Searching for Paragraph Formatting

Summary: You can use the Find and Replace capabilities of Word to search for a wide variety of information. One thing you can look for is paragraph formatting, as described in this tip. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

Word has a very powerful search capability that allows you to find not just text but the formatting of text as well. To search for paragraph formatting, follow these steps:

Press Ctrl+F to display the Find tab of the Find and Replace dialog box.
Make sure the Find What box is empty.
Click on the More button if it is available. (Click here to see a related figure.)
Click on the No Formatting button, if it is enabled.
Click on the Format button and select Paragraph. The Find Paragraph dialog box appears.
Select the paragraph attributes for which you want to search. When selecting attributes that use check boxes, a check in a check box means the matching paragraph must have the attribute. If the check box is empty, then the paragraph won't have that attribute. A shaded box means the attribute doesn't matter.
Click on OK.
Click on Find Next.

Tip #1821 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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Searching for Paragraph Formatting