Quick Recall of Table Formats

Summary: Got a table that you use over and over again? One way you can make quick work of such repetition is to save the table in an AutoText entry. This tip shows how easy this is. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

If you find yourself using a specific table over and over again, you can save yourself a lot of time by storing the table as an AutoText entry. To do this, follow these steps if you are using a version of Word prior to Word 2007:

Select the entire table.
Choose Insert | AutoText | New. Word displays the Create AutoText dialog box. (Click here to see a related figure.)
Enter a name for the table.
Click on OK.

Follow these steps if you are using Word 2007:

Select the entire table.
Press Alt+F3. Word displays the Create New Building Block dialog box. (Click here to see a related figure.)
Replace the contents of the Name field with the name you want to use for your table.
Use the Gallery drop-down list to choose AutoText.
Click on OK.

When you want to later use the table, simply type the name you specified in step 3 and press the F3 key. The table will be inserted in the place of the table name.

Tip #1798 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Add a Professional Finishing Touch! Word includes great tools that allow you to add professional-grade finishing touches to your documents. You can add indexes, tables of contents, and other special tables by using the detailed information available in this volume.

Check out WordTips: Indexes and Special Tables today!

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Quick Recall of Table Formats