Quickly Inserting Table Rows

Summary: Need to pop a few extra rows into a table? It is easy to do using the same tools you used to create the table in the first place. This tip explains how you can add the rows you need. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

You already know that you can use the Insert Rows option from the Table menu to insert rows in an existing table, and you can press Enter at the end of a row to insert another row. There is an even faster way, however, to insert more than one row. To quickly insert rows in your table, follow these steps:

In the existing table, select a number of rows equal to the number you want to insert.
Click on the Insert Table button (Word 97) or the Insert Rows button (Word 2000, Word 2002, and Word 2003) on the toolbar or click the Insert Above button on the Layout tab of the ribbon (Word 2007). The rows are inserted just before the selected rows.

It is interesting to note that if you are using Word 2000, Word 2002, or Word 2003, once you select at least one row, the Insert Table button changes to the Insert Rows button. If you are using Word 2007, the Layout tab of the ribbon is only available when you select the rows.

Tip #1772 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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Quickly Inserting Table Rows