Word.Tips.Net Welcome toWord.Tips.Net

Helpful Links

Tips.Net Home
WordTips Home

Ask a Word Question
Make a Comment

Tips.Net Store

WordTips FAQ
WordTips Premium

Learn Access Now

Beauty Tips
Car Tips
Cleaning Tips
College Tips
Cooking Tips
Excel2007 Tips
ExcelTips
Family Tips
Gardening Tips
Health Tips
Home Tips
Money Tips
Organizing Tips
Pest Tips
Pet Tips
Wedding Tips
Word2007 Tips
WordTips

Advertise on the
WordTips Site

Newest Tips

Changing Tabs Using the Ruler

Moving Drawing Objects

Standardizing Note Reference Placement

Selecting Printing of Color Pictures

Stubborn Foreign Languages

Sizing the Preview Pane

Moving Rows and Columns With the Mouse

 

Adding Comments to Your Document

Summary: Commenting is a great tool that allows you to add remarks or notes at various places in your document. Exactly how you add comments depends on the version of Word you are using, as described in this tip. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

Word allows you to add comments to your document, as a separate element of the document. Comments do not interfere with the main text, and appear in their own area of the document. Comments are normally not printed when you print a document.

The way you add comments to your document depends on the version of Word you are using. If you are using Word 97 or Word 2000, follow these steps:

  1. Select Comment from the Insert menu. A comment mark appears in your document, the comments window opens at the bottom of your document window, the comment mark is placed in the comments window, and Word waits for you to enter the text of the comment.
  2. Type your comment in the comments window.
  3. Click on Close.

When you are adding a comment, Word opens the comments window at the bottom of the document window. Most users, when they are through entering the comment text, close the window so they will be able to see more of their document at once. If you later want to view the comments window, you can use the Comments option from the View menu. When you select this option, the comments window will be displayed. You can then make changes to comments in the window, if you so desire. To close the window, you can either click on the Close button, or you can again choose Comments from the View menu.

If you are using Word 2002 or Word 2003, the way comments are handled has been greatly changed. You can choose to add a comment, as noted above, by choosing the Comment option from the Insert menu. When you do, you will either see a comment balloon appear at the side of the document (if you are using Print Layout view), or you will see the Reviewing pane appear at the bottom of the screen (if you are using Normal view). Either way, you can type your comments, as desired.

To close the Reviewing pane, you only need to choose Remove Split from the Window menu, or click on the Reviewing Pane tool on the Reviewing toolbar. To later display the Reviewing pane, you must use the Reviewing Pane tool.

Tip #1582 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003

Great Idea! Word is a tool to get what you really want—printed output. This means you need to make sure that Word works as well as possible with your printer, whether it is sitting on your desk or in a room down the hall.
 
Check out WordTips: Printing and Printers today!