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Printing On Both Sides of the Paper
Turning Off AutoComplete for Dates
Understanding Auto Line Spacing
Adding Comments to Your Document
Conditional Calculations in Word
When you define the formatting for a paragraph (such as a heading), you can instruct Word to add additional space before the paragraph. This is often helpful in page layout to visually separate sections of your document from one another. If the paragraph that is formatted with extra space before it falls at the top of a page, Word will sometimes remove the extra space and sometimes it won't.
To understand when Word does and does not remove the space, it is helpful to understand the reasons for which a paragraph may be placed at the top of a page. There are basically seven ways:
Under normal circumstances, Word maintains any space before the paragraph, except in two instances: if the paragraph naturally falls at the top of the page (number 2 above), or if the "keep with next" attribute is set (number 3 above).
To complicate matters, however, Word allows you to configure "compatibility options" that modify how a document is displayed on the screen. There are two such options that would, at first glance, seem to affect how paragraphs are displayed at the top of a page. You can find these options by following these two steps:
If you scroll through the list of options on the tab, you will see two of interest. The first is called "Suppress Extra Line Spacing at Top of Page," and the second is called "Suppress Space Before After a Hard Page or Column Break." These compatibility options are available in Word 2000, Word 2002, and Word 2003.
The first option, even though it mentions spacing at the top of the page, does nothing to affect whether Word swallows up space before a top-of-page paragraph. The reason is within the wording of the option itself, which tells you that it only affects line spacing, not space before the paragraph.
The other option, "Suppress Space Before After a Hard Page or Column Break," only changes whether Word displays space before top-of-page paragraphs in instances 6 and 7, above. Thus, even with this option turned on Word will always display the space before a paragraph when the paragraph is at the beginning of the document (instance 1 above), when it has the "page break before" attribute set (instance 4), or when the paragraph follows a section break (instance 5).
The bottom line is that there is only one way to make sure that Word doesn't display space before a paragraph that occurs at the top of a page: to format the paragraph so it doesn't have space before it. You can either manually format the paragraph, or you can define a new style, sans space before, that can be applied to top-of-page paragraphs. The drawback to such an approach, however, is that if you make edits to the document and the specially formatted paragraph no longer appears at the top of the page, you will need to correct the formatting for the paragraph so the proper space appears before it.
Tip #1581 applies to Microsoft Word versions: 97 2000 2002 2003
Document and Annotate! One of the easily overlooked tools provided by Word is the ability to add footnotes and endnotes to your documents. WordTips: Footnotes and Endnotes is the definitive resource guide to using these tools to enhance your documents.