Previewing Before You Print

Summary: Print Preview is a feature built into Word that allows you to see what your printed output will look like before you commit it to paper. This feature is easy to use and helps to save on printing costs. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

Word has a very useful function that allows you to see what your printed output will look like before you actually print. This is called print previewing, and it is done in the following manner:

Place the insertion point on the page you wish to preview.
Choose Print Preview from the File menu, or click on the Print Preview tool on the toolbar, or, in Word 2007, click the Office button then choose Print and Print Preview.

You can move around while in Print Preview mode by using the PgUp and PgDn keys. Print Preview mode differs from the other viewing modes of Word in that it shows an exact representation of what your printed output will look like. The other viewing modes only provide different levels of approximation.

When you are done viewing your document in Print Preview mode, and you decide you don't want to print it, you can exit Print Preview by either of these methods:

Press Esc.
Click on the Close button on the Print Preview toolbar.

Tip #1383 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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Previewing Before You Print