Printing Hidden Text

Summary: One of the formatting attributes you can add to text is to make it "hidden," which means you can control whether it is displayed or printed. This tip explains how you can control the printing of hidden text, independent of whether it is displayed or not. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

In other issues of WordTips you learn how you can control the display of hidden text on the screen. Word allows you to control the printing of hidden text completely independent from its display. To make sure hidden text is printed, follow these steps:

Select Options from the Tools menu. Word displays the Options dialog box.
Make sure the Print tab is selected. (Click here to see a related figure.)
Click on the Hidden Text check box. A check mark in the check box indicates hidden text will print.
Click on OK.

If you are using Word 2007, the steps are a bit different:

Click the Office button, then click Word Options. Word displays the Word Options dialog box.
Make sure the Display option is selected at the left of the dialog box. (Click here to see a related figure.)
In the Printing Options area, click the Print Hidden Text check box. A check mark in the check box indicates hidden text will print.
Click on OK.

Tip #1238 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Document and Annotate! One of the easily overlooked tools provided by Word is the ability to add footnotes and endnotes to your documents. WordTips: Footnotes and Endnotes is the definitive resource guide to using these tools to enhance your documents.

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Printing Hidden Text