Turning Off Highlighter Display

Summary: Word allows you to highlight as much of your document content as you'd like. When you print the document, however, you may not want the highlighting to show up. Here's how to turn off the display. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

The highlighter tool in Word is helpful for when you are developing and editing your manuscript. There may be times, however, when you want to print a "clean" version of your manuscript, without the marks. You could, of course, remove all the highlighting marks and then reapply them after printing, but that would be very tedious. Instead, you can follow these steps to suppress the display of the highlighting you previously applied to text:

Choose Options from the Tools menu. Word displays the Options dialog box.
Make sure the View tab is selected. (Click here to see a related figure.)
Make sure the Highlight check box is cleared.
Click on OK.

You will notice that the highlighting in your document immediately disappears, but the text remains. When you are again ready to view your highlighting marks, simply reverse the above process. If you print your document with the highlighting turned off, the marks will not appear on the printout either.

Tip #1226 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003

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Turning Off Highlighter Display