Inserting a Voice Annotation in Your Document

Summary: Want to add a multimedia touch to your workbooks? Consider adding voice annotations by recording a sound file. This tip explains how to quickly add such an annotation. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

Rather than using just text annotations in your documents, you can also imbed audio files in your documents. In order to do this, you must have a sound board which is supported by Windows, along with a microphone. Then you can follow these steps:

Position the insertion point where you want the message inserted.
Choose Object from the Insert menu. You will see the Object dialog box.
Make sure the Create New tab is selected. (Click here to see a related figure.)
In the list of object types, look for a type of sound object. It may have a name such as Sound or Wave Sound. Select this option.
Click on OK. The Sound Recorder (a Windows accessory) will be displayed.
Use the Sound Recorder to record your message.
Close the Sound Recorder window.
You may be asked if you want to update your document. If so, then click on Yes.
An icon of a speaker appears in your document where the sound is inserted.

You can later listen to your message by simply double-clicking on the speaker icon.

Tip #1175 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003

Add a Professional Finishing Touch! Word includes great tools that allow you to add professional-grade finishing touches to your documents. You can add indexes, tables of contents, and other special tables by using the detailed information available in this volume.

Check out WordTips: Indexes and Special Tables today!

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Inserting a Voice Annotation in Your Document