Copying and Moving Footnotes

Summary: Footnotes are a necessary feature for many types of writing. Once placed, a footnote remains anchored to a specific location in your document. You can move or copy footnotes using many of the same editing techniques you already know. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

Word implements a full-featured footnote system that allows you total control over where and how footnotes are printed. If you have previously inserted footnotes into your document, and you want to duplicate a footnote, you can use techniques you already know for copying regular text. To copy a footnote, follow these steps:

Highlight the footnote reference mark in your document.
Press Ctrl+C. The footnote reference mark and the associated footnote are copied to the Clipboard.
Position the insertion point at the location where you want to copy the footnote.
Press Ctrl+V. The footnote reference mark is inserted in your document, and the associated footnote is added to the footnotes section. If you are using auto-numbered footnotes, all the footnotes in your document are renumbered.

If you instead want to move a footnote to another location in your document (or even in another document), you can use similar techniques. All you need to do is use Ctrl+X in step 2, instead of the noted Ctrl+C.

Tip #1150 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003

Great Idea! Word is a tool to get what you really want—printed output. This means you need to make sure that Word works as well as possible with your printer, whether it is sitting on your desk or in a room down the hall.

Check out WordTips: Printing and Printers today!

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Copying and Moving Footnotes