Copying Headers and Footers

If you have developed two documents that are closely related (perhaps they are even different versions of the same information), you may want to copy headers or footers from one document to the other. This is easy to do using standard editing techniques in Word 2007:

1. Select the first document.
2. Display the Insert tab of the ribbon.
3. Click either the Header or Footer tool in the Header & Footer group. Word displays a list of options.
4. Click either Edit Header or Edit Footer, depending on which you want to do. Word switches to Print Layout view (if necessary) and positions the insertion point within the header or footer. The design tab of the ribbon is also displayed.
5. Use the controls in the Navigation group to display the header or footer you want to copy.
6. Select all the elements (text and graphics) in the header or footer.
7. Press Ctrl+C. This copies the header or footer information to the Clipboard.
8. Select the second document.
9. Display the Insert tab of the ribbon.
10. Click either the Header or Footer tool in the Header & Footer group. Word displays a list of options.
11. Click either Edit Header or Edit Footer, depending on which you want to do. Word switches to Print Layout view (if necessary) and positions the insertion point within the header or footer. The design tab of the ribbon is also displayed.
12. Use the controls in the Navigation group to display the header or footer where you want to paste your header or footer that you copied in step 7.
13. Position the insertion point in the header or footer, then press Ctrl+V. The information in the Clipboard will be inserted in the header or footer.
14. Close the header or footer area for each of your documents. (Click the Close button at the right of the Design tab of the ribbon.)

If you are using an older version of Word, follow these steps instead:

1. Select the first document.
2. Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.
3. Use the controls in the dialog box to display the header or footer you want to copy.
4. Select all the elements (text and graphics) in the header or footer.
5. Press Ctrl+C. This copies the header or footer information to the Clipboard.
6. Select the second document.
7. Choose the Header and Footer option from the View menu. This displays the Header and Footer dialog box.
8. Use the controls in the dialog box to display the header or footer where you want to paste your header or footer you copied in step 5.
9. Position the insertion point in the header or footer, then press Ctrl+V. The information in the Clipboard will be inserted in the header or footer.
10. Close the Header and Footer for each of your documents.