Inserting the Name of the Last Person to Save the Document

Summary: One of the pieces of information that Word maintains for documents is the name of the last person to save the document. This tip explains where this information comes from, where it is stored, and how to use that information in your document. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

When Word saves the properties related to your document, one of the items it tracks is who the last person to save the document was. This is particularly pertinent if you are working on Word documents in a networked environment where multiple people may be working on the same document. When a document is first saved, this name is set to the same as the Word user name.

Word allows you to insert the name of the person who last saved the document directly in your document, and to have it updated automatically whenever the name changes. This is done by following these steps:

Position the insertion point where you want the name inserted.
Choose Field from the Insert menu. Word displays the Field dialog box. (Click here to see a related figure.)
In the Categories list choose Document Information.
Select LastSavedBy from the Field Names list.
Click on OK.

Tip #1042 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003

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Inserting the Name of the Last Person to Save the Document