Inserting the Name of the Last Person to Save the Document

When Word saves the properties related to your document, one of the items it tracks is who the last person to save the document was. This is particularly pertinent if you are working on Word documents in a networked environment where multiple people may be working on the same document. When a document is first saved, this name is set to the same as the Word user name.

Word allows you to insert the name of the person who last saved the document directly in your document, and to have it updated automatically whenever the name changes. This is done by following these steps:

1. Position the insertion point where you want the name inserted.
2. Display the Field dialog box. (In Word 2007 make sure the Insert tab of the ribbon is displayed, and then click Quick Parts in the Text group. In the resulting choices, choose Field. In older versions of Word choose Field from the Insert menu.)
3. In the Categories list choose Document Information. (Click here to see a related figure.)
4. Select LastSavedBy from the Field Names list.
5. Click on OK.