Editing While Spell-Checking

Summary: When you run a spell-check on a document, you may end up seeing other things that need to be edited. Never fear; you can do the edits without jumping out of the in-process spell-check. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

You already know that Word includes a powerful spell-checking utility. You may not know, however, that you can edit your document as you are spell-checking. I find this particularly useful, as I often recognize other, non-spelling errors as I am running the spell checker.

To do this, any time the spell-checker is prompting you to correct a word, press Ctrl+Tab. This changes the focus to your document and away from the spell-checker; you can now edit your document directly. If you prefer you can simply click the mouse pointer in your document, near the place where you want to make your edit.

When you are ready to resume spell-checking, simply click on Resume in the Spelling and Grammar dialog box.

Tip #1039 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Add a Professional Finishing Touch! Word includes great tools that allow you to add professional-grade finishing touches to your documents. You can add indexes, tables of contents, and other special tables by using the detailed information available in this volume.

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Editing While Spell-Checking