Hyphenating Your Document

Hyphenation is the process of adding hyphens to words at the beginning of lines so the hyphenated part will fit at the end of the previous line. The hyphens are inserted between syllables in a word. Word can automatically hyphenate your document for you, or you can use the hyphenation tool to manually hyphenate your document. To use the hyphenation tool, follow these steps if you are using Word 2007:

1. Go to the beginning of your document (this is not necessary, but saves time when hyphenating).
2. Display the Page Layout tab of the ribbon.
3. In the Page Setup group, click the Hyphenation tool. Word displays a series of choices.
4. Select Hyphenation Options. Word displays the Hyphenation dialog box. (Click here to see a related figure.)
5. Use the controls in the dialog box to specify parameters of how the hyphenation is done.
6. Select the Automatically Hyphenate Document check box if you want Word to make all the hyphenation decisions for you. When you subsequently click on OK, you can skip the rest of these steps.
7. Click on the Manual button.
8. You are shown the first possible hyphenation.
9. If the word being proposed for hyphenation is long enough, you may be able to specify a different place for it to be hyphenated. Simply click on one of the proposed hyphenation points.
10. Click on Yes to hyphenate the word at the noted point, or click on No to skip hyphenating the word. You are then shown the next possible hyphenation.
11. Repeat steps 9 and 10 for the remainder of the document.

If you are using an older version of Word, the steps are similar:

1. Go to the beginning of your document (this is not necessary, but saves time when hyphenating).
2. Choose Language from the Tools menu, then choose Hyphenation. Word displays the Hyphenation dialog box.
3. Use the controls in the dialog box to specify parameters of how the hyphenation is done.
4. Select the Automatically Hyphenate Document check box if you want Word to make all the hyphenation decisions for you. When you subsequently click on OK, you can skip the rest of these steps.
5. Click on the Manual button.
6. You are shown the first possible hyphenation.
7. If the word being proposed for hyphenation is long enough, you may be able to specify a different place for it to be hyphenated. Simply click on one of the proposed hyphenation points.
8. Click on Yes to hyphenate the word at the noted point, or click on No to skip hyphenating the word. You are then shown the next possible hyphenation.
9. Repeat steps 7 and 8 for the remainder of the document.