Adding Caption Labels

If you use the captioning feature of Word, you can easily insert consistent, automatically numbered captions for different elements in your documents. For instance, you can insert captions for tables and figures.

Word allows you to define different labels that are used with your captions. In the caption “Figure 7,” the word “Figure” is the label portion of the caption. By default, Word provides three standard caption labels: Figure, Table, and Equation. If you want, you can define different labels for use with your captions. To define labels, follow these steps:

1. Display the Caption dialog box. (Click here to see a related figure.) Choose Insert | Caption, Insert | Reference | Caption, or References | Insert Caption, depending on your version of Word.
2. Click on the New Label button. Word displays the New Label dialog box. (Click here to see a related figure.)
3. Enter your new label, exactly as you want it to appear.
4. Click on OK to save your label.
5. Click on Cancel to dismiss the Caption dialog box.

Now you can use the newly defined label whenever you want to add captions in the future. Simply follow the steps to insert a caption as you normally would, but choose the caption you just defined.