Toggling Print Preview

Summary: Need to easily switch back and forth between print preview and your document? Here's a quick shortcut key you can use to make the switch. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

If you are the type of person that likes to keep your fingers on the keyboard as much as possible, you will be interested in this tip. Normally, if you want to print preview your document, you need to use the mouse to select the Print Preview tool, or use the Alt process to select the Print Preview option from the File menu.

A quicker way to toggle print preview is to simply press Alt+Ctrl+I. Press it once, and Print Preview appears. Press it again, and Print Preview disappears.

It is interesting to note that many people overlook this shortcut since it is not listed on Word's menus or ribbons. Normally, Word shows available keyboard shortcuts to the right of a menu choice in the menu or in a tooltip on a ribbon or toolbar tool. For instance, if you look to the right of the Print option in the File menu, you can see that Ctrl+P allows you to print. Word doesn't list the Print Preview shortcut on the menus, however.

Tip #843 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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Toggling Print Preview