Inserting a Cross-Reference to an Item in a List

Summary: When you create a list using the SEQ field, you may want to create a cross-reference to an item in that field. You can do this using a couple variations on the SEQ field itself. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

In past issues of WordTips you learn how to sequentially number elements of your document. Word also allows you to cross-reference to sequentially numbered items. For instance, you could have a cross-reference in text to a specific table or figure. (Tables and figures are often sequentially numbered.) This is done by following these steps:

Select the sequence field you want to cross-reference.
Assign a bookmark to the field.
Position the insertion point where you want the cross-reference to appear.
Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
Type seq followed by the name of the element you are cross-referencing (these two things are the entire field used as the sequence field in step 1, followed by the bookmark name used in step 2. Thus, if the sequence field you want to cross reference is seq figures and you assigned it a bookmark name of Figures09, then the cross-reference would be seq figures Figures09.)
Press F9 to update the field information. Word replaces the field with the next number in the sequence you have specified.

Tip #780 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Create and Merge! Using Word's mail merge tool you can quickly and easily combine data from a variety of data sources to create great individualized documents that incorporate your data in ways that you control. WordTips: Mail Merge Magic is an invaluable source for learning how to harness the full power of Word's mail merging capabilities.

Check out WordTips: Mail Merge Magic today!

Helpful Links

Newest Tips

Subscribe

RSS Feeds

Inserting a Cross-Reference to an Item in a List