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Making Wider Footer Margins

Summary: Want the margins used in your footers (or headers) to be wider than the margins used in the rest of your document? There are a couple of tricks you can use to get the desired width. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

Word provides you with complete control over how your margins are set in a document. You can even change margins in the middle of a page, if desired. You may be wondering how you can set different margins in a header or footer, however. Specifically, how can you set margins that result in a wider print area for a header or footer than for the main body of the document?

There are several approaches that you can use when solving this problem. The first (and perhaps the simplest) is to simply set the paragraph indents for the footer. Remember that paragraph indents are additive in relation to margins. Thus, if you have a one-inch left margin and you have a 0.2-inch paragraph indent, the effective margin (on the printed page) is 1.2 inches. Besides setting positive paragraph indents, Word also allows you to set negative paragraph indents. Thus, if you have a one-inch left margin and you set a –0.2-inch paragraph indent, the effective margin is now 0.8 inches. In other words, your footer is now 0.2 inches wider than the main body of your text.

Another potential solution is to place a text box in the header or footer area, making sure that the box extends into the normal margin area of the page. You can then place text within the text box as necessary. (You can format the text box so that its default border doesn't print, if desired.) If the text box is truly within the header or footer area, it is treated as a part of the header or footer and will repeat on the every page, as configured.

A third solution is to place a single-row table in the header or footer. The width of the table can be adjusted so that it extends into the left and right margin area, just as you did for a text box. You can then remove the border around the table and insert your text, as desired.

Tip #631 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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