Formatting Labels

Summary: Need your labels to look a certain way? You can save time by formatting them before Word actually creates the sheet of labels. Here's how. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

Many people use the Envelopes and Labels capabilities of Word to create labels. This handy feature is great, and allows you to quickly create a full sheet of labels. When faced with the prospect of formatting your labels, you may be tempted to create the labels first and then format them once the entire sheet is created.

There is a faster way, however: Simply format the label as you create it in the Envelopes and Labels dialog box. All you need to do is type in your label, as you regularly do, select the portion of the text you want to format, and then right-click on the selection. Word displays a Context menu from which you can choose Font or Paragraph. Use either one to make your label look exactly the way you want it.

When you are done, go ahead and click on New Document. Word creates your sheet of labels, but no additional formatting should be necessary.

Tip #615 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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Formatting Labels