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You probably already know that you can press Ctrl+A to select all the text in an entire document. What if you want to select all the text in a particular section of a document, however? Does Word provide a shortcut to select just a single section?
A section is defined as the portion of a document between the beginning of the document and the first section break, between two consecutive section breaks, or between the final section break and the end of the document. There is no shortcut defined in Word that allows you to select a single section of your document. There are, however, some ways that you can perform the selection or you can create your own shortcut.
One simple way is to follow these steps:
The entire section should now be selected and you can do whatever you want to do next. You can also use a variation on these steps, in this manner:
That's it; the section should now be selected. It should be noted that neither of the previous techniques will work properly in selecting the final section of a document or in selecting the entire document if you have only one section in the document.
If you need to select the current selection quite regularly, then you should develop your own shortcut. You can create a macro, and then assign a shortcut key to that macro. The following macro will select the current section:
Sub SelectCurrentSection()
On Error Resume Next
Selection.Range.Sections.First.Range.Select
End Sub
The On Error statement at the beginning of the macro is just a quick-and-dirty way of suppressing the error raised if the insertion point is in a header, footer, footnote pane, or any other place where there are no sections defined.
Tip #523 applies to Microsoft Word versions: 97 2000 2002 2003 2007
More Power! For some people, the prospect of creating Word macros can be scary. WordTips: The Macros can help you conquer your fears and you'll discover you're much more confident and productive as you make Word do exactly what you want. This is an invaluable source for learning macros. You are introduced to the topic in bite-sized chunks, pulled from past issues of WordTips. Learn at your own pace, exactly the way you want.