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Copying and Moving Footnotes and Endnotes

Summary: If you need to move footnotes or endnotes from one location to another in a document, you can use editing techniques you already know. You can also use the same techniques to copy the notes. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

Word implements a full-featured footnote and endnote system that allows you total control over where and how notes are printed. If you have previously inserted footnotes or endnotes into your document, and you want to duplicate a note or move one, you can use techniques you already know for editing regular text. To copy or move a footnote or endnote, follow these steps:

  1. Highlight the footnote or endnote reference mark in your document.
  2. If you are copying the note, press Ctrl+C. The footnote or endnote reference mark and the associated note are copied to the Clipboard.
  3. If you are moving the note, press Ctrl+X. The reference mark and the associated footnote or endnote are deleted and moved to the Clipboard. If you are using auto-numbered footnotes or endnotes, all the footnotes or endnotes in your document are renumbered.
  4. Position the insertion point at the location where you want to copy the footnote or endnote.
  5. Press Ctrl+V. The footnote or endnote reference mark is inserted in your document, and the associated note is added to the appropriate notes section. If you are using auto-numbered footnotes or endnotes, all the footnotes or endnotes in your document are renumbered.

Tip #503 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

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