Collating Copies

Summary: When printing multiple copies of a document, Word can print it either collated (complete sets, in page-number order) or uncollated (multiple copies of each page, in turn). All it takes to control this printing process is to change one check box on the Print dialog box. This tip explains the ramifications of making such changes. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the document you are copying is placed in complete sets that can be used right away. It is the same in Word. If you have a document that occupies five pages, and you are printing multiple copies, you can either print them collated or normal. When they are collated, they are in page 1-5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.

To control collating, follow these steps:

Choose Print from the File menu. Word displays the Print dialog box. (Click here to see a related figure.)
Specify the number of copies you wish to print.
Click on the Collate Copies check box. If the check box is selected, this indicates the copies will be collated.
Click on OK. Your document will be printed.

Tip #465 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003

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Collating Copies