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Setting Fraction Bar Overhang Spacing in the Equation Editor

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Sharing AutoText Entries

Summary: AutoText entries can make your writing more productive, if used effectively. Because of this, it can be advantageous for all the people in a workgroup to have access to the same set of AutoText entries. This tip provides some guidance on how you can implement a sharing plan for your group. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

David wondered if there is a way that a small group of workers can share the same set of AutoText entries, without each of them needing to set up their own entries.

AutoText entries are stored in templates. Even if you don't specify a particular template to be the recipient of a new AutoText entry, it is still stored in a template--the Normal.dot template.

If you want to share AutoText entries, the key is to get the entries out of the Normal.dot template and into a different template that you can all share. Suppose, for a moment, that you store the AutoText entries in a template called Group.dot. This template could be stored in a mutually accessible network folder, and then referenced by a shortcut in each user's Startup folder. (That's the Word Startup folder, which is identified by choosing Tools | Options | File Locations and looking at the Startup entry.)

In order to put AutoText entries into the shared Group.dot template, you can either create them from scratch and specify that they be placed there, or you can use the Organizer to transfer the AutoText entries from one template (such as Normal.dot) to another (such as the shared template).

Tip #345 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003

Find and Replace Almost Anything! An invaluable resource for learning how to harness the full power of Word's search and replace capabilities. You'll discover everything you need in order to master all the intricacies of finding and replacing elements of your document, including the super-powerful "wildcard searches" available in Word.
 
Check out WordTips: Find and Replace today!