Temporarily Changing the Printer in a Macro

Shaune has written a macro that prints, to a PDF writer, product information sheets. When he prints to the PDF writer, the macro resets the default printer for the system on which it is running, so that when someone then tries to print regularly (after the macro is finished), Word still assumes the user wants to print to the PDF writer. Shaune is looking for a way for his macro to use the PDF writer temporarily, without resetting the default printer.

The bad news, Shaune, is that you cannot get around resetting the printer. When you reset the ActivePrinter property, then Word assumes that the printer you specify remains the active (default) printer until you specifically reset it.

The good news is that you can also read the ActivePrinter property, which means your macro can save whatever printer the person had selected before the macro was run, and then reset the ActivePrinter property prior to exiting. The result is that the user never notices that the default printer was changed, because your macro sensed the settings and then changed it back. This technique is used in this manner:

Sub PrinterTechnique()
    Dim sCurrentPrinter as String
    Dim sPDFwriter as String
'
' perform whatever tasks need to be done prior to printing
' make sure you also initialize the sPDFwriter string with
'   the name of your PDF writer
'
    ' save current printer name
    sCurrentPrinter = Application.ActivePrinter

    ' set to name of PDF writer
    Application.ActivePrinter = sPDFwriter

    ' print the document any way desired
    ActiveDocument.PrintOut

    ' change back to the original printer
    Application.ActivePrinter = sCurrentPrinter
'
' continue with the rest of your macro
'
End Sub