Two Page Numbers per Physical Page

It is not unusual to need to print information on half sheets of paper. For instance, you may need a page size of 5 1/2" x 8 1/2" for your document. This is a handy size, as you can get exactly two pages on a landscape-oriented letter-size piece of paper. You can easily use Word's column feature to set up your document to print in two columns on the paper, and then cut the paper in half after printing.

The problem comes in when you want to print page numbers on each of your mini-pages. Word calculates page numbers based on the physical page, not on some virtual page you may want to set up. There are ways around this particular problem, however.

The first (and easiest) solution is available if you are using Word 2000. Simply follow these steps:

1. Do not use columns to set up your document, unless you want columns to appear on each of your mini-pages.
2. Place your page numbers in the page headers and footers as you normally would.
3. Choose Page Setup from the File menu. Word displays the Page Setup dialog box. (To display the Page Setup dialog box in Word 2007, display the Page Layout tab of the ruler and then click the icon in the lower-right corner of the Page Setup group.)
4. Make sure the Paper Size tab (Word 97 and Word 2000) or the Margins tab (Word 2002 and later) is displayed. (Click here to see a related figure.)
5. Choose the Landscape button.
6. Display the Margins tab.
7. Select the 2 Pages Per Sheet check box.
8. Adjust page margins as desired.
9. Click on OK.
10. Print your document as normal.

Word takes care of placing two pages on each physical page printed.

To find out more information on the topic of multiple page numbers per page, visit the Word MVP Web site:

http://www.mvps.org/word/FAQs/Formatting/Print2Pages.htm