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Adding Page Numbers in Headers or Footers

Summary: One way to add page numbers to your document is to add them as part of the text in your header or footer. This tip explains how that is done, along with the flexibility it provides. (This tip works with Microsoft Word 97, Word 2000, Word 2002, and Word 2003.)

If you already have headers and footers defined for your document, you can add a page number by simply editing the header or footer and then clicking on the Page Number tool on the header/footer toolbar. The page number is inserted at the location of your insertion point.

If the standard, run-of-the-mill page number does not fit your discriminating tastes, you may want to add page numbers to your headers or footers yourself. These types of page numbers can be rather fancy, if you like. For instance you may want a page number to say "Page 37" (special formatting with the word Page before the actual page number). To add page numbers in your headers and footers, follow these steps:

  1. Position the insertion point in the section of your document that you want to include page numbers.
  2. Choose the Header and Footer command from the View menu. You will see the Header and Footer toolbar, and your page view is changed to Print Layout (unless you were already using that page view).
  3. Use the controls on the Header and Footer toolbar to display the place where you want to include the page number: either the header or the footer.
  4. Type the word Page, followed by a space. Then click on the Page Numbers tool on the Header and Footer toolbar.
  5. Format your header or footer text as you would format normal text in your document.
  6. Click on Close.

Tip #176 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003

Great Idea! Word is a tool to get what you really want—printed output. This means you need to make sure that Word works as well as possible with your printer, whether it is sitting on your desk or in a room down the hall.
 
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