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Setting Fraction Bar Overhang Spacing in the Equation Editor
Printing On Both Sides of the Paper
Turning Off AutoComplete for Dates
Understanding Auto Line Spacing
Adding Comments to Your Document
Conditional Calculations in Word
Word provides a highlighter tool that allows you to...well, "highlight" text, much as you would do with a highlighter pen on a printed document. The default color for highlighting is yellow, but you can change the color if you click the down-arrow to the right of the Highlight tool on the Formatting toolbar. Word allows you to pick any of fifteen different colors.
The colors used for highlighting cannot be changed beyond what is offered in the fifteen colors. (The colors appear to be hard-wired into Word.) You can, however, highlight text in a different way, if you prefer: by using shading. Follow these steps:
Word then applies the selected color to the selected text, and it looks exactly like what you apply using the Highlight tool. If you find a color you like to use a lot, you can create a macro that applies the shading to the selected text. The following macro applies pale yellow shading to the selected text.
Sub HighlightPaleYellow()
With Selection.Font
With .Shading
.Texture = wdTextureNone
.ForegroundPatternColor = wdColorAutomatic
.BackgroundPatternColor = wdColorLightYellow
End With
End With
End Sub
With the macro in place, you can assign it to a shortcut key or to a toolbar button so you can apply your own "highlighting" whenever you want. Or, if you prefer, you can bypass macros altogether and simply create a character style that applies the desired shading to selected text.
There is only one downside that I can find to using shading to highlight text, and that has to do with Find and Replace. One of the formatting attributes that you can search for is if the text is highlighted, but you cannot search for shading applied to text. If this is a big concern for you, then I'd suggest defining styles for your shading, since you can always search for specific styles.
Tip #105 applies to Microsoft Word versions: 97 2000 2002 2003
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