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Setting Fraction Bar Overhang Spacing in the Equation Editor

Printing On Both Sides of the Paper

Turning Off AutoComplete for Dates

Ordering Search and Replace

Understanding Auto Line Spacing

Adding Comments to Your Document

Conditional Calculations in Word

 

Removing Entire Paragraphs from Your Document

Summary: If you need to get rid of a lot of paragraphs in a document, it's easy to do as long as the document relies on styles for those paragraphs. You use the Find and Replace feature of Word to do the cutting, as described in this tip. (This tip works with Microsoft Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.)

The Replace function built into Word is extremely powerful. Because of this it is possible to do quite a bit of damage to your documents. But sometimes you want to do damage, right? For instance, you may want to remove all occurrences of a certain type of paragraph. In lesser word processors, this can be quite a chore. But Word makes it relatively painless and quick, provided you have formatted your document using styles. To remove paragraphs, follow these steps:

  1. Position the insertion point at the beginning of your document. (This is not necessary, but makes the replace operation quicker.)
  2. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  3. If the More button is available, click on it. (Click here to see a related figure.)
  4. Delete anything in the Find What box. Click on the No Formatting button if it is available.
  5. Click on Format, then choose Styles. This displays the Find Styles dialog box.
  6. Select the style of the paragraphs you want to remove from your document.
  7. Press Tab to advance to the Replace With box. Delete anything there, and click on the No Formatting button if it is available.
  8. Click on Replace All.

Tip #3 applies to Microsoft Word versions: 97 | 2000 | 2002 | 2003 | 2007

Take Control! Master the real power behind Word! Successfully master the secrets of powerful formatting and create documents that stand out from the rest. Best of all, you can create documents that are easy to maintain and quick to change.
 
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